About MS. Word

Word Processing

Word Processing, in computer terminology, refers to application program in which we can do typing, editing, adding, inserting and formatting of any kind of document, which could be a letter, bio-data, balance sheet, or something similar.

As the term suggest, word-processing simply processes words, i.e. textual information. You can use it to print letters, reports, and booklets in a suitable layout.

Word Processing is different from conventional typing in many ways. Here, the document is not printed while it is being keyed in. however, its image is displayed on the video display unit. The user, who is typing the document, can verify the correctness of document that is displayed on the computer screen. If the user finds any mistake while typing, he/she can easily correct mistakes. Once the user is sure that there are no mistakes in the document it may be printed.

The current word processors are very powerful. Some of the features available in most word processors are: (Application of Word processor)

4    Adjustable page size and margins.

4    Printing selected text in superscript or subscript style.

4    Changing the font and the size of letters of the selected text.

4    Right justifying and alignment the paragraphs.

4    Adjustable line and characters spacing.

4    Moving selected text to another location within the document or to   another document.

4    Facility to define headers and footers.

4    Facility to create footnotes and endnotes.

4    Facility to create multiple-column text.

4    Index and table of contents generation.

4    Spelling and grammar checking.

4    Thesaurus etc.

The extension of document file in word 2007 is .docx and in previous version it is .doc

v  Advantages of Using Word Processing:

4 Its help in printing relatively error-free documents in the desired format.

4 Any number of copies of the document can be printed without retyping and all

   Printouts look like the first copy.

4  Most of the word processors currently in use provide facility of checking and correcting spelling and grammar; you can also use the thesaurus.

4  Word processing helps to prepare well formatted documents through its special features such  as boldface, underlined, different font and size of characters, centering of text, adjustable margins and tabs, spelling and grammar checking correction, etc. Besides, one can also get different quality of printouts by using different printing modes or by using different printers.

4  There are certain jobs, such as tender offer, projects report, manuscript of a book, thesis etc that require many revisions. In such cases, word processing is very convenient as it permits any number or revisions to be carried out in the document before printing the final version.

Menus

When you begin to explore Word 2007 you will notice that there are three features that you should remember as you work within Word 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three features contain many of the functions that were in the menu of previous versions of Word. The functions of these three features will be more fully explored below. 

The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close.

When you click the Microsoft Office button, it will turn orange and a “File like” menu will appear (similar to the image on the right). You’ll notice that you now have little images for choices and that some of them have little arrows pointing to the right.  These arrows indicate that there are additional choices for a selection.

The quick access toolbar is a customizable toolbar that contains commands that you may want to use.  In the upper left corner – to the right of the Microsoft Office Button - you will see an area called the Quick Access Toolbar (image on left).  This area is quite handy as it currently contains several of the most used buttons in Office applications – Save, Undo, Redo, Print and Print Preview. You can customize this toolbar by adding  and removing as many Quick Access button choices as you desire.